Administrative Manager

POSITION:

Administrative Manager

DEPARTMENT

Administration – Kabulonga, Lusaka

COMPANY BRIEF:

Woodford School Lusaka is a beautiful purpose built and co‐education private school operating in Lusaka`s Kabulonga area. Our education service provides a 21st century learning experience to learners starting from Nursery up to Grade seven (7).

The school has rapidly grown to be one of the most respected names in the Zambian education sector serving the Lusaka community with a consistent record of outstanding academic achievement for examination classes.

Woodford School`s philosophy for education is built upon intrinsic African values of inclusivity, nurturing the high aspirations of every child, and the holistic development of all learners. ‘imiti ikula empanga’ is Woodford School`s motto, and this belief permeates through every aspect of life at our school. We aim to provide an enriching learning environment that empowers learners with appropriate skills, knowledge and understanding of a fast‐changing world.

Woodford School Lusaka is a part of Rhodes Park Schools Group, a leading provider of private education in Zambia. Our schools enjoy membership to Independent Schools Association of Zambia (ISAZ) which provides excellent opportunities for professional growth in the education sector.

JOB PURPOSE:

Reporting to General Manager, the Administrative Manager is the head of the Administrative department, and is responsible for managing administrative support services including budgeting & cost management, project management, procurement, regulatory compliance, property and fleet management.

RESPONSIBILITIES:

Managing administrative staff, ensuring effective scheduling, planning, monitoring, and controlling of their assigned tasks and delivery deadlines

Maintaining the administration workflow whilst implementing cost reductions

Developing and revising administrative systems, policies and procedures

Spearhead compliance to Company policies, legal, safety, health, and regulatory requirements

Oversee the management of security and safety across the Company

Ensure effective systems for managing School property, facilities and fleet

Overseeing procurement of goods and services, and manage vender relationships

Manage stores for effective safekeeping of various inventories and equipment, and ensure the efficient storage and distribution of storable items

Promote a culture of continuous improvement across your department

Ensure subordinates are continuously availed with regular training to achieve service excellence

Provide the Executive Management Team with timely and appropriate administrative reports

Participate in recruitment and onboarding training of administrative personnel

Coordinate effective filing of records and documents in the department for easy retrieval and reference

Spearhead performance management of all staff under the department

Spearheading project management of various construction projects

In collaboration with other line managers, coordinate the planning and execution of School events & functions, educational trips, and staff travel

Manage independent contractors including engaging and drafting service contracts

Develop and implement standard operating procedures in administrative operations and activities

Manage insurance policies for health, funeral, motor vehicle amongst others

Formulate and Coordinate overall budget & reviews for your department, and participate in overall budgeting of various Company programs and projects in timely manner for consolidation into whole Company budget

Any other duties that fall within the realms of this position

KNOWLEDGE, EXPERIENCE & PERSONAL COMPETENCIES:

Full Grade 12 certificate with 5 Credits or better

First degree in Business Administration, Economics or any other business major, with at least 2 years’ experience in managerial or supervisory position.

In-depth understanding of office management procedures and departmental and legal policies

Must be Familiar with financial and facilities management principles Strong critical thinking, problem-solving and supervisory skills;Excellent written and verbal English skills;

Strong communication and interpersonal skills.